Compliance with CNIL Recommendations (GDPR)
CNIL Recommendations and Personal Data Governance (GDPR)
What is it about?
The CNIL (French Data Protection Authority) issues specific recommendations on best practices for personal data protection in accordance with GDPR. This notably includes secure and auditable management of access to personal data, as well as detailed traceability of operations performed on this data (who, what, when, why, etc.).
Key CNIL requirements for governance:
- Fine-grained and limited management of access rights to personal data (principle of least privilege).
- Complete traceability of access and operations on personal data (detailed audit logs).
- Regular management and review of authorizations and permissions (access reviews).
- Application of GDPR rights (consultation, rectification, erasure, limitation of personal data processing).
How Visual Guard facilitates CNIL/GDPR compliance:
Fine-grained rights management and principle of least privilege:
Visual Guard precisely controls authorization to access business functions and sensitive personal data, limiting access to only the necessary data according to each user's business profile.
Detailed audit and traceability:
Visual Guard automatically produces detailed logs for each access to personal data (user identity, date, time, type of access, possible justification). These logs facilitate internal controls and external audits recommended by CNIL.
Regular access reviews:
Visual Guard generates dynamic authorization matrices used to conduct periodic and regular access reviews in accordance with CNIL/GDPR recommendations, simplifying compliance and significantly reducing risks associated with obsolete or excessive rights.
Integrated support for GDPR rights:
Visual Guard technically facilitates the exercise of GDPR rights (consultation, rectification, erasure, limitation of processing) by enabling fine-grained management of associated authorizations and easily integrating the necessary workflows for GDPR requests.
Scalability and support:
Visual Guard offers a flexible and fully customizable framework to easily integrate the specific GDPR procedures of each administration. Novalys also provides tailored support to adapt Visual Guard to new CNIL regulations or future evolutions of GDPR.
Detailed technical capabilities
Granular access management:
- Fine control (screen, button, function, field) of user access.
- Strict application of the principle of least privilege (minimal required access).
- Customized rules according to precise business profiles.
Advanced audit:
- Complete traceability of data access (who, what, when, how...).
- Secure logs and reports on demand for DPOs or external auditors.
- Dynamic generation of rights matrices to facilitate access reviews.
Integrated GDPR workflows:
- Simplified creation of customized workflows for exercising GDPR rights (rectification, erasure, limitation).
- Automatic recording of requests and actions to demonstrate compliance.
Use case
Personal data management in public administration:
A large local authority must carefully manage access to its citizen databases containing sensitive information (civil status, taxation, health). Visual Guard allows:
- To precisely limit which agents access which data, according to their exact role (tax agent, school doctor, civil status officer, etc.).
- To automatically generate audit reports of access to sensitive data, periodically sent to the DPO for GDPR/CNIL compliance.
- To facilitate the management of GDPR requests (e.g., deletion of a citizen's data at their request) thanks to integrated custom workflows.
The Result: Reduction of risks related to personal data protection, immediate and simplified compliance with CNIL recommendations and GDPR, notable facilitation of the work of internal and external auditors.